A self-employed person has a series of obligations that, if not covered, may involve incurring infractions that will make their day-to-day cost more expensive.
We show you the most common of these:
1. Presenter declarations and self-assessments after the deadline
You should not forget that you have to face the quarterly statements and do it, in addition, in time. Now, the limit time is on October 21th (because the 20th falls on Sunday) to present the models corresponding to the third quarter of 2019:
• Model 111 of income tax withholdings for workers, professionals and employers.
• The 115 for the quarterly declaration of the retentions made to the rents of urban real estate (premises, offices and warehouses) in the development of your activity.
• VAT model 303.
• 349 declares the intra-community operations that you have carried out during the quarter.
• Model 130 for the self-assessment of the IRPF instalment payment. And if you pay taxes by Modules, for this same self-declaration, you will submit model 131.
• Form 179, the quarterly informative declaration of the use of homes with tourist fines, must be submitted before the 31st.
What happens if any of these statements are submitted after the deadline?
There are two options:
• If you submit the model before a tax requirement arrives, the surcharges will be extended in proportion to the time it takes to file the return.
If this delay is less than 3 months, you must add 5% on the pending settlement, if the delays between 3 and 6 months you must apply a 10% surcharge, between 6 and 12 months, around 15%.
From 12 months onwards, the surcharge will be 20% on the pending payment plus late payment interest. Around 3.75%.
• If you reach the Treasury Requirement, It will be an infraction that can be classified as mild, serious or very serious.
In this case, the amount of the penalty will be improved according to the severity of the infraction, with the highest level being to pay 50% of the amount due (plus the amount due, of course) and the very serious amount up to 150% of the amount due.
2. Non-payment of the autonomo quota
The monthly contribution through the quota of self-employed is mandatory, so it is an unavoidable payment, which in case of not complying with it will develop surcharges and late payment interest for late payment.
• If you pay in the calendar month following the one in which the default has occurred, you will have to add a 10% surcharge of your quota.
• If you pay from the second calendar month following the expiration of the term for your income, that surcharge goes up to 20%.
In the event that you are enjoying the Flat Rate bonus, this privilege will be lost, ceasing to enjoy such help.
If a debt claim or settlement document is issued (due to accumulation of outstanding payments), and you pay before the term indicated by the Administration expires, you will add 20%.
In case of doing so outside the same period, the surcharge will increase up to 35%.
3. Not keep accounting books correctly
The self-employed person also has an obligation to keep the accounting through accounting books, which are different depending on the system through which he is taxing.
In addition, it is obliged to do so in an orderly and appropriate way to the activity allowing the chronological monitoring of operations, so that it serves to be able to prepare balance sheets and inventories of the evolution of the business.
In this case, the minimum penalty would be € 150, but it could amount to € 6,000 (for exceptional situations).
Maintenance is also mandatory. All books and documents must be kept for at least four fiscal years in which the Treasury may inspect them. And, for commercial purposes, you must keep them 6 years.
In case of the cessation of the activity, the company is not exempt from these obligations, and the books must be kept for the same period, even if the activity is no longer exercised. In the event that the termination occurs due to death, this same obligation would fall on your heirs.
4. Do not invoice properly
At the time of billing it is easy to incur a series of errors that, although they seem simple and light, also involve an infraction. The most typical are:
• Failed to calculate VAT.
• Error numbering the invoice.
• Form defect due to not having the VAT broken down.
• Wrong VAT type.
The easiest and fastest solution is to make an amending invoice, in order to avoid the penalty, which can amount to at least € 150.
All these errors can be avoided with the help of a correct and specialized advice.